Final Paper Submission

Filing of Theses and Dissertations with the Graduate School

Approval Forms

A Thesis/Dissertation Approval form and Oral Defense form are required, signed by the student's committee and the school director. Graduate Program staff must submit the forms directly to the Graduate School, via email. These forms are not accepted when submitted by the student. The Graduate School will hold paper approval pending the submission of the approval forms. Forms may be signed by hand or signed using Adobe Reader official digital signature software.

Research Involving Human Subjects or Live Vertebrate Animals

SIU has policies governing all faculty, staff and student research that involve human subjects and live vertebrate animals. A human subject is defined as any individual whom a researcher contacts in person, by mail or by phone and makes a request for information. Project methods must be reviewed and approved prior to the start of the research.

Research Papers, Theses, and Dissertations that require either Human Subjects Committee or Institutional Animal Care and Use Committee approval must submit a copy of the approval letter to the Graduate School prior to the final paper submission. Submit the approval letter scanned and attached to an email to Dr. Rose Moroz at rmtmoroz@siu.edu.

ETD Submission Fee

The fee for submission of thesis and dissertation is $30.00 + tax (Library copy fee). If the thesis/dissertation copyright is to be registered by ProQuest (optional), an additional fee of $75.00 is due.

Survey of Earned Doctorates

The Survey of Earned Doctorates is required for all graduating Ph.D. students. The survey must be completed prior to the final submission deadline. Visit sed-ncses.org/login.aspx to complete the survey.

Copies of Theses/Dissertations

Students may order bound copies of their thesis or dissertation through ProQuest when they set up their account for initial submission. They also have the option of working through a printing service of their choice to print and bind their final, approved thesis or dissertation.

Copyright and Intellectual Property – The Use of Copyrighted Material  

Compliance with copyright law is imperative. It is the student's responsibility to obtain permission to reproduce copyrighted material such as tables, figures, scales, or inventories from a copyrighted source for inclusion in their thesis or dissertation. When permission is granted, the reproduced material must be noted with the original author and copyright holder, and a copy of the letter or email granting permission should be included in the ETD Appendix. Adapting or including only excerpts of copyrighted material is recommended to avoid copyright infringement by way of fair use. Information on copyright issues is available from the following website: media2.proquest.com/documents/copyright_dissthesis_ownership.pdf Contact Dr. Rose Moroz with questions.

ETD Submission

Theses and Dissertations should be submitted to the Graduate School via the ProQuest submission site:
ProQuest ETD Administrator - Southern Illinois University Carbondale Graduate School

Research Papers should be submitted to the Graduate School via the OpenSIUC submission site:  opensiuc.lib.siu.edu/gs_rp/author_guidelines.html

Capstone Reports should be submitted to the Graduate School via the OpenSIUC submission site:
opensiuc.lib.siu.edu/gs_caps/author_guidelines.html

Assistance is available by contacting etdsupport@siu.edu.

Deadlines for Submission

Thesis/Dissertation/Research Paper/Capstone Report Deadlines

Initial Submission Deadlines:*

• Fall/Spring – Friday, week 12

• Summer – Friday, week 3

Final Submission Deadlines:*

• Fall/Spring – Friday, week 13
• Summer – Friday, week 4

* Visit Dates and Deadlines for specific deadlines.

Submissions must meet both the initial format check deadline and the final submission deadline. ALL REVISIONS ARE DUE BY THE FINAL SUBMISSION DEADLINE DATE! NO EXCEPTIONS!

Graduate Faculty Committee Approval Forms

The Graduate Faculty Committee Approval Form must be completed and submitted to the Graduate School for approval as soon as the committee members have been determined. For doctoral students, candidacy will not be approved unless the student has an approved committee form on file in the Graduate School.

Access the Graduate Faculty Committee Approval form (PDF)

If you have questions about Graduate Faculty Status for a committee member, please contact the Graduate School at gradschl@siu.edu.

Requirements for Committee Composition

Master’s

Must have a minimum of three committee members:

1. The committee Chair must have SIU Carbondale REGULAR or DIRECT DISSERTATION status in the student’s program.
2. Emeritus faculty members cannot serve as Chair; however, they can serve as Co-chair.
3. At least two of the committee members must have SIU Carbondale REGULAR or DIRECT DISSERTATION status.
4. Only one committee member can have ADJUNCT or EMERITUS status on a committee of three members.
5. There are no limits on the number of Adjunct or Emeritus committee members; however, most of the committee members must have REGULAR or DIRECT DISSERTATION status.

Doctorate

Must have a minimum of five committee members:

1. The committee Chair must have SIU Carbondale DIRECT DISSERTATION status in the student’s program.
2. Emeritus faculty members cannot serve as Chair; however, they can serve as Co-chair.
3. Committee members, other than Chair, can have REGULAR or DIRECT DISSERTATION status. At least four committee members must have SIU Carbondale REGULAR or DIRECT DISSERTATION status.
4. One committee member must be outside of the student’s program.
5. There are no limits on the number of Adjunct or Emeritus committee members; however, most of the committee members must have REGULAR or DIRECT DISSERTATION status.
6. Only one committee member can have ADJUNCT or EMERITUS STATUS on a committee of five members.